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“An issue we have in communicating our message often seems to relate to the use and interpretation or misinterpretation of words or phrases. Too often we use technical terms within our own skill sets, not appreciating that others may not know what we are really saying. Asset Management, itself, is an intimidating term. The process of asset management or ‘managing assets’, is not new. The process, as defined today, just leads to better decisions across the entire organization for priority setting with limited budgets. However, we have succeeded in confusing everyone,” stated Wally Wells.

“Beyond local government, the provincial umbrella for EAP is ‘Asset Management for Sustainable Service Delivery: A BC Framework’. The driver for EAP is degradation of stream channels and streamside riparian setback zones. Over the last six years, the EAP methodology and metrics have been tested, refined and mainstreamed. The methodology has allowed consideration of opportunities taken or missed and risks avoided or incurred. On an ongoing basis, it allows for the question, how well are we doing? In short, EAP provides local government with a path forward to address loss of riparian integrity along streams,” stated Ray Fung.

“The BC Framework focuses on desired outcomes rather than prescribing specific methodologies, thereby allowing local governments to develop and implement an approach that can be measured and incremental, tailored to the individual needs and capacities of individual local governments. The focus on outcomes is consistent with the ‘enabling philosophy’ that defines the approach to regulation in BC. The Province recognizes that communities are in the best position to meet their own unique needs and local conditions,” stated Kim Stephens.

“Sustainable Service Delivery builds on the principles of Asset Management. It integrates land use, infrastructure servicing, financial and ecological planning. Emphasis is on the Levels-of-Service that assets provide, and ‘what level is affordable’ over time. Nature is an asset and provides ‘services’. The benefits and value of ‘design with nature’ solutions grow over time. The BC Framework is a holistic and integrated approach to asset management. It identifies natural services and the use of natural resources – and how they are part of / integrated into the overall services provided at a local government level,” stated Glen Brown.

“It was game-changing when the provincial government said that local governments will need asset management plans in place to apply for grants. Oak Bay Council and staff saw the writing on the wall. They could already see evidence of the level-of-service challenge around older infrastructure. So, they took the first steps to ensure Oak Bay would qualify for infrastructure grant programs. Those steps, combined with savvy Councillors and senior staff knowing what Oak Bay needed to do, influenced Council’s strategic priorities process as well as updating of the Official Community Plan,” stated Dan Horan.

“Our workforce is dealing with two massive changes. One is Generational Amnesia and the second is that good people who desire to effect change are often working in silos that limit their contact with colleagues who can help define a problem and provide guidance on how to solve the problem. Generational amnesia is a phrase used to describe a situation in which organizations lose their memory of how to do things. The world is rapidly losing expertise through retirement which denies new employees the benefit of their predecessor’s knowledge and experience,” stated Joe McGowan.

“Two things about Oak Bay are quite unique. First, I know of no other situation where an engineering department and a finance department are so much in lockstep on a unified vision for asset management. That was really spurred by Council’s culture. That is the second thing. They knew there was an issue with an aging infrastructure because the visible signs were there. They trusted staff and they started investing heavily in infrastructure funding. Anybody who is going to hear or read about the Oak Bay story, the thing that they really must understand is the role of Council,” stated Christopher Paine.

Glen Brown coined the term Sustainable Service Delivery in 2010. Formal branding came with rollout of “Asset Management for Sustainable Service Delivery: A BC Framework” in 2015. The emphasis on service is a game-changer. Under Glen Brown’s leadership, Asset Management BC uses the term Sustainable Service Delivery to focus local government attention on desired outcomes. These flow from policy objectives in Living Water Smart to implement a life-cycle approach to asset management AND eliminate the unfunded gap for infrastructure replacement.

“Imagine yourself as the lead water and wastewater operator at your organization. At the front lines of it all managing or preventing failures, one after the other. You know the system inside and out and have grown a professional pride and ownership over the system. However, potential mechanical failure or permit violation is always on your mind. You know you need a better system in place than you have,” stated Anna Agnew. “We had the right combination of the people on the team, the right support and tools at the right time, a clear road map we set up, leadership’s support, and a stubbornness and commitment to the end goal. We started small.”

“The majority of consultant asset management (AM) related reports describe a catastrophic scenario where the municipality is in a crisis situation due to large portions of its infrastructure deemed to be past its useful life. The reports often communicate the need for immediate replacement of assets at costs that are multiples, if not tens of multiples of the municipality’s annual capital budget. So, why is this occurring? Municipal governments are not providing outside consultants with clear direction as to the nature of the problem being explored and the specific details required by the client of any analysis,” stated Joe McGowan.